Not so long ago, all payrolls used to be calculated manually, without the help of a computer. Professional accountants spent a lot of time and energy keeping track of all employee data, files and information, calculating monthly wages, hourly wages, bonuses, sick leave, benefits, taxes, deductions , etc. And they accomplished all of this by keeping numerous files full of tracking records of each and every person employed.
Today, however, things are much simpler than they used to be. Since technology is always dedicated to making things easier and better, a wide variety of computerized payroll systems are available to save us from this tedious task. Now, instead of saving dozens of files and spending endless hours calculating, all you have to do is get a payroll software system and let it do all the nasty work.
So manual vs. computerized payroll system? It really has no comparison. A manual payroll system means doing everything by hand, while a computerized one will allow its users to store unlimited data, keeping track of everything. Whereas with a manual payroll system you would have to manually track the time of all employees, with payroll software you can automatically transfer all marks or passes directly to the system, which will store them instantly. You can even separate regular working hours from overtime and calculate the different salaries according to the established parameters. And if human error creeps into even the most organized manual payroll system, computerized payroll software will provide accurate calculations regardless of the amount of data stored.
Computerized payroll software systems save time and money, are very easy to use, and are also very practical. There are several different types of payroll software systems, with various features, functions, or benefits. And of course, the price will also vary depending on the type of software. All programs, however, include essential functions for storing employee information, files, and tracking records, and will allow authorized users to enter, view, or change information at any time. Basic features include paycheck processing, direct deposit options, payroll reporting, tax reporting, deductions, quarterly and annual merchandise reports, and many others.
Also, while with a manual payroll system you have to do everything yourself, a computerized payroll software will automatically calculate all pay frequencies, legal employee deductions, 401k contributions, bonuses, medical benefits, etc. Basically, all you have to do is enter all the data that the deductions are based on, and the software will take care of everything else.
In conclusion, compared to computerized software systems, the manual payroll system requires valuable time, resources and money. So instead of wasting valuable time with tedious bookkeeping tasks, let the software calculate paychecks, while you work on building your business, increasing production and revenue.
