Purchase Management in Construction Management Software
The purchasing management module in a construction management software is very important as it manages a vital area in construction projects. Advanced construction management software with numerous modules plays an important role in project management. Construction management software performs three basic functions, namely planning, executing, and managing a project within a given cost and time frame while maintaining high quality standards. Construction software like Blue Dolphin contains many modules that deal with the three basic departments mentioned above. Purchasing management is one such module that deals with material purchasing and service management in the construction business.
Importance of purchasing management in construction management software:
The purchasing management tool collects data related to purchases of materials and other essential items and maintains it on a common platform. This module covers all areas related to the procurement of materials involved in a construction project.
Managing purchase records is a labor intensive task. If proper records are not kept, it can cause loss of money and reputation for the construction company. With the purchasing management feature in construction management software, the task of creating, updating, managing and reporting purchasing data becomes much simpler and faster. With the help of this feature, the procurement procedure within the company is simplified. It has also been observed that it acts as a construction estimator to deal with cost analysis.
Purchasing management in construction management software can send requests for quotations (RFQs) to suppliers, vendors and helps compare rates. It also helps in issuing purchase orders, keeping records of material received or shipped to various construction sites, and rating of supplier based on performance and various others. This saves a lot of time for the company as no manual labor is involved. A web-based software can handle these tasks more effectively.
However, it is very important that the employees of the company are well acquainted with the use of construction management software. Proper training would make a huge difference in staff performance and help eliminate human errors. Some of the important features to look for when choosing a purchasing management module in construction management software are:
Request for Quotations
Sale and purchase of goods and services
Benefits of using the construction software purchase management feature:
Report preparation– Materials received and sent to various sites can be accessed and tracked using this module. The software can create a report based on the inputs that can be viewed from anywhere at any time.
material estimation– Using the purchase management module it is possible to plan the acquisition of material well in advance. Project managers can plan their workflow by knowing how many materials are already available. This will save a lot of time and help to better plan the project.
Minimize material waste.– Depending on the availability of materials, the pace of work can be planned, the material can be better utilized, and unnecessary waste can be avoided. This will help improve cash flow and greatly improve operations.